How We Protect Your Privacy
At ICIPIA Limited (hereafter referred to as ICIPIA) we pride ourselves on our commitment to protecting your privacy. We want you to know how we will collect, use and disclose the personal data you provide to us.
If at any time you wish for us to delete your personal data from our files, please contact us in writing at either the postal or e-mail address below and we will respond promptly.
Data Protection Administration
Suite 119, 111West George Street
Glasgow G2 1QX
Collecting Your Data
‘Personal data’ is any data that can be used to identify you as an individual. ICIPIA collects ‘personal data’ about you only with your full knowledge in conjunction with:
- A product purchase
- Registration of a purchased product
- A request for information
- A request for any trial products that ICIPIA may offer
If you require further information on your rights under the Data Protection Act please contact the Information Commissioner. Further details can be found by visiting dataprotection.gov.uk
Using Your Data
It is ICIPIA’s policy that you should know exactly what personal data we collect from you and how we will use it. We collect personal data from you for the purpose of processing your order or enquiry. We may use your personal data to supply products and services to you that you have requested, carry out any agreement with you or take any steps that you have requested. In particular, we may:
- Update you as to the status of your order
- Alert you to important product revisions or updates
- Inform you about upgrades to your purchased ICIPIA products
- Ensure that you are properly registered to receive technical support
In addition to the above uses, where you have given us appropriate permission, we may also use your personal data for the following purposes and direct marketing (‘Additional Purposes’):
- To tell you about special discounts on additional ICIPIA products and services
- To advise you about new ICIPIA products and services
- To advise you about new products from other carefully-screened companies that ICIPIA feels may be of interest to you (we carefully screen and then select such companies only when we are satisfied that their products and/or services are likely to be of interest to you)
Aggregate data is general data about groups of customers and does not identify individual customers. ICIPIA may combine your data with that of other individuals to create aggregate data which we will use to improve our products & services and develop new ones. For example, we may tell a third party how many people purchased a certain product, but not that you personally purchased a specific item.
ICIPIA uses a variety of Web technologies on our Web sites. Among these are cookies, which are pieces of information that our Web sites provide to your browser. Cookies allow us to track overall site usage and determine areas users prefer. Cookies also allow us to customise your visit to our Web sites by recognising you when you return. Cookies cannot be used to see any other data on your computer, nor can they determine your e-mail address or identity.
Most browsers accept and maintain cookies by default. Check the Help menu of your browser to learn how to change your cookie preference. You can choose to decline cookies while at our Web site, but this may limit your ability to access certain areas of the Web site.
To purchase and download products from icipia.com you must ensure your browser is able to accept cookies. Cookies are required for these services to authenticate registered users and to provide access to certain areas of our Web sites that are available to limited registered users only. Cookies are deleted when you close your browser, as well; this authentication becomes invalid after a certain period of time.
With or without cookies, our Web sites track usage data, such as the source address that a page request is coming from, your IP address or domain name, the date and time of the page request, the referring Web site (if any) and other parameters in the URL. We use this data to better understand Web site usage in the aggregate so that we know what areas of our Web site users prefer. This data is stored in log files and is used for aggregated and statistical reporting. This log data is not linked to personal data gathered elsewhere on the site.
Disclosing Your Data
ICIPIA may also transfer personal data to ICIPIA-affiliated companies in other countries. These may be outside the European Economic Area and may not have adequate laws that protect the rights and freedoms of data subjects in relation to the processing of personal data. Where this is done, ICIPIA shall take necessary steps to adequately protect the information transferred. BY SUPPLYING PERSONAL DATA TO ICIPIA, YOU CONSENT TO ANY SUCH TRANSFER.
It is ICIPIA’s policy that you are kept in control of the ways in which we use your personal data for the Additional Purposes. All ICIPIA communications, in whatever medium, that involve the recording of personal data for these Additional Purposes include a short section that allows you to indicate your preferences with respect to the use of that personal data. You can choose whether or not you wish to receive additional information or promotional offers from ICIPIA.
Data Collected by Telephone
In the event that you submit your personal details by telephone, please note that ICIPIA may monitor or record your call for one or more of the following purposes:
- To provide evidence of your order or transaction with us
- To ensure that we comply with relevant regulatory procedures
- To see that quality standards or targets are being met
- In the interests of national security to prevent or detect crime or to investigate the unauthorised use of a telecommunications system
- To secure the effective operation of our telecommunications system
Any information that you choose to provide us with will be used to personalise and improve our customer service operations. All information is collected and stored in a secure manner and is used strictly in relation to this policy and your stated preference. ICIPIA shall not be responsible or liable for loss of privacy, disclosure of information, harm, damage or loss that may result from your transmission of any information to us. In addition, under the law, we must cooperate fully with any law enforcement agency should a situation arise where our information about customers could be of assistance.
From time to time, ICIPIA may introduce new products and services to our customers that may require modifications to this policy. We reserve the right to modify this policy at any time by notifying our customers, via the ICIPIA Web site, of a new or revised policy. These modifications will only apply to personal data that you then provide to us after the date of the modification.
As an ICIPIA customer, we may also use your contact information to inform you of other products or services we think might interest you. However, if you do not wish to be contacted for promotional purposes, you can “opt out” when ICIPIA collects your information. Alternatively, you can update or correct your personal or business information relating to your ICIPIA account by contacting us by post or e-mail.
Please note that your contact preferences only apply to ICIPIA contacting you for marketing purposes. We may still need to communicate with you regarding the usability of your product or critical messages relating to your service or software. These communications may include service messages, subscription renewal notices, critical notices or legally mandated notices.
In the future, we may make changes to our privacy policies or practices. If we make material changes regarding personal information, we will update our statement and post a notice on the ICIPIA Web site 30 days before the changes take effect.
Contact Us for More Information
Data Protection Administration
Suite 119, 111 West George Street,
Glasgow G2 1QX
Please be sure to include your mailing address if you would like us to send you any written materials. ICIPIA reserves the right to take reasonable steps to verify any requests for personal information it receives.
If at any time you wish your personal data to be deleted from our files, please contact us in writing and we will respond promptly.